Money raised from this fundraiser will benefit
The Tidewater Demolay.
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Location:
- This event is held at the Scottish Rite Masonic Center located at 65 Saunders Rd, Newport News, VA 23601.
- Directions to the Scottish Rite can be found HERE.
Eligibility:
- Handmade/handcrafted items and direct sales vendors will be accepted.
- No products involving guns, drug decor or paraphernalia, alcohol, sexual or racial products are permitted.
- The organization will be providing the main food for this event. Outside food vendor are not accepted.
- Vendors with specialty drinks, baked goods, candies, etc are permitted.
- All vendors must have an AGREEMENT FORM on file before they can be considered for any event or listed as a backup.
Payments:
- Spaces are $40-$45, depending on the available space you choose.
- Payment deadline is listed in your confirmation email, unless arrangements are made ahead of time.
- If you have a space preference or special reqquest, make your payment and request early.
- There are NO REFUNDS for ANY REASON, including if event is canceled due to inclement weather.
Raffle Donations:
- Each vendor is to donate an item they sell at their booth with a value of $10 or more.
- Vendors are permitted and encouraged to play the raffle along with the guests.
Space Info:
- There are a total of 51 spaces available.
- Spaces are both inside and outside.
- Tables and chairs are ARE provided if requested on space form.
- Space requests are optional but forms must be received at the same time as payment.
- Requests received more than 24 hours after payment will be discarded.
- Space assignments will be emailed to all vendors the Thursday prior to the event.
- Vendors are responsible for the removal of their materials, space # markers, and trash accumulated.
Event Logistics:
- Set up: 8:00am to 10:00am
- Event Times: 10:00am to 3:00pm
- Tear-Down: 3:00pm to 4:00pm-ish
- Early tear-downs and no-shows will result in being removed from ALL future shows.
- Cancellations must be made via email by 6am the day of the show or counted as a no-show.
- All vehicles must be moved prior to the show.
Weather:
- This event is all inside and most likely will not get cancelled. However, it is important that you understand our weather policies and how we track weather and determine cancelations.
- Please visit our Weather Info Pagefor better understanding.
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Advertising:
- Vendors are expected to assist with advertising through personal contacts, webpages, social media, etc.).
- Vendors are to share the official Facebook event created by 4EP and NOT to create their own FB Event using 4EP flyer or information.
- Facebook Event can be found HERE.
FAILURE TO FOLLOW THROUGH with the vendor requirements could significantly affect future show approvals.
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